Tree trimming notice to residents

The same notice three ways: an email with the details, a text of 160 characters or fewer, and a phone script of about 30 seconds.

Many communities trim before hurricane season, which starts June 1. Tell residents which streets, which days, and where not to park.

Email

Subject: Tree trimming on Palm Drive and Cypress Lane, May 18 to May 20

Residents of Palm Drive and Cypress Lane,

The association's tree service will trim the street trees on Palm Drive and Cypress Lane from Monday, May 18, through Wednesday, May 20, before hurricane season.

Please park off the street on those days from 7:00 a.m. to 4:00 p.m., and keep children and pets away from the crews.

If the schedule changes, we will send another notice.

Questions: call the office at 727-555-0100 or reply to this email.

Oak Hollow HOA office

Text

DewAlert - Oak Hollow: Tree trimming on Palm Dr and Cypress Ln May 18-20, 7am-4pm. Please park off the street. Questions: 727-555-0100

DewAlert adds the gray start, "DewAlert - Oak Hollow:", so residents know who the text is from. You write the rest. 134 characters in all. One text.

A resident's first text after signing up also ends with "Reply STOP to opt out":

DewAlert - Oak Hollow: Tree trimming on Palm Dr and Cypress Ln May 18-20, 7am-4pm. Please park off the street. Questions: 727-555-0100 Reply STOP to opt out

156 characters. Still one text.

Phone call

This is the Oak Hollow office with a notice for Palm Drive and Cypress Lane. The tree service will trim the street trees Monday, May 18, through Wednesday, May 20, from 7 in the morning until 4 in the afternoon. Please park off the street on those days, and keep children and pets away from the crews. Questions, call the office at 727-555-0100. Thank you.

About 26 seconds read aloud.

Writing tips

One notice, three ways.

Email

Put the street and the time in the subject. Many residents read only that.

Text

Keep the whole text to 160 characters, counting the start DewAlert adds with your community's name, and the STOP line on a resident's first text. An emoji or a curly quote can cut that to 70 and make it two messages. Leave out links, and give a phone number.

Phone

Say who is calling first. Say the main fact twice. Write times the way you would say them: "9 in the morning," not "9:00 a.m." Keep it near 30 seconds, because voicemail may cut a long one off.

DewAlert

Write all three on one page.

DewAlert sends one notice by email, text, and a recorded phone call, written separately for each, to the residents who asked for it.

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These templates are for everyday notices. They are not the official notice for a meeting, an election, a budget, a fine, or a lien. They do not replace your county's emergency alerts.